Move from Serviced to Leased Office

for a Medical Devices Maker

Project Background

Medical device maker was moved from their serviced office into a 743.1 m² (~8000 ft²) office space in a prestigious location near Tokyo station. The contract is a non-standard one, in which the current tenant vacates without returning the site to its original state, leaving it partially constructed or furnished. This style is eco-friendly, allows for a quicker move timeframe, and saves money for all involved.

Project Aspect	Note
Organization Type	Medical Device Maker
Completion Date	17 Oct 2016
Team Members	15
Users	50
Project Duration	4
Project Effort	6
Sites	Tokyo x 2

Challenges

Maker government approval was imminent, so a larger space was required to support a rapidly growing staff.
Office was not bespoke and IT areas were “as is”.
HQ IT structured cabling standard brand was too expensive in Japan.
Company is dependent upon Internet for many business systems.

Solutions

Maker selected “partially furnished” office which has high-end and impressive spaces already built.
IT specification was adjusted to fit the space and the HVAC capacity, rather than the other way around.
Use high quality domestic rack and cable brands, as well as anti-static tile in the server room.
Install redundant Internet lines.

Benefits

Build cost reduced by half over a typical from-scratch office build.
Artificial constraints of “as is” space, triggered team to think thoroughly about specifications and re-consider what was actually needed.
Domestic rack and cable brands are objectively equal or better to imported ones, for less money.
System can failover from the primary Internet line to the secondary.